# Team Headshot Standardizer Prepare a consistent team photo directory with matching square dimensions, individually adjusted crops and an optional shared background color. **Key facts:** Up to 12 photos per batch - Local processing - Individual crop controls - Optional uniform background - Named JPEG ZIP Updated November 2026 Photos remain on your device. Background replacement downloads a segmentation model; photo processing happens locally. ## How to use it 1. **Open a team batch:** Select up to 12 local JPG, PNG, WebP or HEIC photographs, no larger than 20 MB each. Start a new batch for additional teammates. 2. **Set the shared output:** Choose a 400, 600 or 1,000 pixel square. Optionally enable uniform background replacement and choose the shared color. 3. **Frame every teammate:** Select each person, adjust their crop and zoom, and edit the export name. Match head size and eye height by eye across your set. 4. **Review and download the directory:** Build the preview, check each portrait and download the successful JPEGs together as a ZIP. Any failed files are identified separately. ## Consistent framing starts with a clear reference Choose one portrait as your visual reference. Match eye height, head size and the amount of shoulder visible as you move through the batch. Square output dimensions alone do not produce matching composition. The tool preserves each person's appearance. It does not generate new clothing, faces or expressions, and it does not automatically position heads. Use the per-person controls to make those framing decisions. ## When a uniform background helps A shared background color can make independently photographed portraits look more coherent. The local person mask is approximate, especially around hair, glasses, transparent fabrics and hands. Inspect every preview before distributing it. If segmentation fails, the file gets an error instead of silently appearing in the ZIP with an unchanged background. Disable replacement to retain original backgrounds or retry with a cleaner source. ## Export and privacy details JPEG output uses a white base where transparency exists. Your chosen dimensions apply to every successful file. Export names are sanitized and prefixed with a sequence number so identical names do not overwrite each other in the ZIP. Working photos are capped at 1,600 pixels on the long edge and processed sequentially. The batch limit keeps memory use bounded. Replacing the batch or closing the page discards the working photos. Save your ZIP before leaving. - [MDN: browser canvas image export](https://developer.mozilla.org/en-US/docs/Web/API/HTMLCanvasElement/toBlob) ## FAQ ### Can I create consistent team headshots from existing photos? Yes. This tool applies matching square output sizes, lets you adjust each crop, and can replace backgrounds with a shared color. Differences in lighting, clothing and camera angle remain. ### Does this automatically align every person's face? No. You adjust each crop manually. Use eye height, head size and shoulder visibility as your reference when comparing the directory preview. ### Are failed files included in the ZIP? No. The ZIP includes only successfully generated previews, with a visible count. Per-file errors identify portraits that need another attempt. ### Do team photographs leave my device? No. Decoding, cropping, segmentation and ZIP creation happen in your browser. The segmentation model may require a network download, but the photos are not uploaded. ## More free tools - [LinkedIn Photo Checker](https://www.smartheadshots.ai/tools/headshot-photo-checker): A LinkedIn photo checker is a tool that scores a profile picture out of 100 for light, sharpness, framing, eye line and background, rating the photo rather than the person in it. - [Circle Crop Tool](https://www.smartheadshots.ai/tools/profile-photo-cropper): A circle crop tool cuts a photo into a round profile picture and saves it as a PNG with transparent corners, or as a square sized for each platform. - [Background Changer](https://www.smartheadshots.ai/tools/headshot-background-changer): A headshot background changer is a tool that separates the person in a portrait from the background behind them and replaces that background with plain white, grey, a brand color or a blurred version of the original. - [Cost Calculator](https://www.smartheadshots.ai/tools/headshot-cost-calculator): A headshot cost calculator estimates what professional headshots cost from a studio photographer, an on-site corporate photographer or an AI headshot service, using published prices for your city, team size, looks and retouching. - [Headshot Prompt Generator](https://www.smartheadshots.ai/tools/ai-headshot-prompt-generator): An AI headshot prompt generator builds a ready-to-paste prompt that asks ChatGPT, Gemini or another image tool to turn your own photo into a professional headshot while keeping your face unchanged. - [Profile Picture Tester](https://www.smartheadshots.ai/tools/profile-picture-tester): A profile picture tester, or pfp tester, previews your photo as the round or rounded square avatar that LinkedIn, Slack, Microsoft Teams, Gmail, Zoom and X show, from the large profile view down to the small icons beside comments and chat messages. - [Background Picker](https://www.smartheadshots.ai/tools/headshot-backgrounds): A headshot background picker shows which professional backgrounds suit each industry and a LinkedIn photo, with examples, color codes and the attire that pairs with each one. - [Color Analysis Quiz](https://www.smartheadshots.ai/tools/color-analysis): A color analysis quiz is a short set of questions about your undertone, hair, eyes and contrast that sorts you into a seasonal color type and shows which colors flatter you. - [Face Shape Detector](https://www.smartheadshots.ai/tools/face-shape-detector): A face shape detector is a tool that measures the length of a face and the width of its forehead, cheekbones and jaw in a photo to estimate whether it is oval, round, square, oblong, heart, diamond or triangle shaped. - [LinkedIn Profile Checker](https://www.smartheadshots.ai/tools/linkedin-profile-checker): A LinkedIn profile checker is a tool that scores your headline, About section and profile photo against clear rules, such as LinkedIn's character limits, an opening line that lands before "see more" and a way to contact you. - [Free AI Headshot Generator](https://www.smartheadshots.ai/tools/free-ai-headshot-generator): Create one AI-generated professional headshot preview from a single photo, in one of 4 studio, office or outdoor styles, subject to daily availability. - [LinkedIn Banner Maker](https://www.smartheadshots.ai/tools/linkedin-banner-maker): Create a LinkedIn profile banner with your name, headline and brand colors. - [Email Signature Builder](https://www.smartheadshots.ai/tools/email-signature-builder): Build a professional HTML email signature with your name, role, contact details and optional headshot. - [Speaker Media Kit Builder](https://www.smartheadshots.ai/tools/speaker-media-kit-builder): Create a speaker one-sheet with your headshot, short bio, talk topics, featured book or work, and booking details. - [Photo Submission Checker](https://www.smartheadshots.ai/tools/photo-submission-checker): Check an original photo's format, bytes and pixel dimensions, then manually crop and compress a JPEG for your selected application route. - [Headshot Pose Coach](https://www.smartheadshots.ai/tools/headshot-pose-coach): Build a practical headshot shot list with illustrated poses and setup advice tailored to your camera, lighting, intended use and comfort preferences. ## Related headshot packs - [Professional Headshots](https://www.smartheadshots.ai/professional-headshots): A professional headshot is a head and shoulders portrait, evenly lit against a plain or softly blurred background, used to represent you on company websites, staff directories, email signatures, conference programs and press coverage. - [LinkedIn Headshots](https://www.smartheadshots.ai/linkedin-headshots): A LinkedIn headshot is a head and shoulders portrait, framed for the circle crop LinkedIn applies, that represents you on your profile, in recruiter search results and beside every message and comment you post. ## Links - [Create your headshots](https://www.smartheadshots.ai/start) - [All free tools](https://www.smartheadshots.ai/tools) - [Home](https://www.smartheadshots.ai/)